Senior Company Secretary Assistant Ref# DB123

  • Essex
  • £45000 - £55000 per annum
  • Permanent
  • DB123

Holt Executive are currently partnered with a global leading technology organisation which require a Senior Company Secretary Assistant. This important and varied role will involve a broad range of general company secretarial duties with regular exposure to senior stakeholders in the business, ownership of projects and participation in transactions. The role calls for a confident and energetic self-starter with a good understanding of corporate governance and company law who is eager to learn and apply their knowledge.

The Senior Company Secretary Assistant will have responsibility for a variery of matters across the areas below:

Key Responsibilities of the Senior Company Secretary Assistant:

  • Advising the business on the application of the Group’s Delegation of Authority and signing policies
  • Supporting with the drafting and production of the Annual Report and maintaining the regulatory sections of the website
  • Managing the portfolio of UK and international companies, including providing support to ensure that the best standards in governance are adopted and maintaining statutory records on Blueprint
  • Organising subsidiary board meetings, preparing minutes and other ancillary documents
  • Supporting and deputising for the Deputy Company Secretary where required
  • Supporting on the end-to-end annual subsidiary accounts process in collaboration with cross-functional teams and external auditors; preparing and reviewing accounts, engagement letters, management representation letters and comfort letters
  • Assisting with general team administration
  • Providing company secretarial support on UK and international corporate transactions and intra-group restructurings, including: group acquisitions, investments and disposals, corporate simplification activities, equity injections, liquidations and inter-company dividends
  • Responding to ad hoc queries from international businesses, joint venture partners and third-party service providers
  • Responding to routine investor enquiries and assist with investor queries from around the business
  • Working with the reward function to assist in the Group’s management of executive and employee share schemes

Key Experience required for the Senior Company Secretary Assistant:

  • Must be part or ICSA qualified with a good working knowledge of company law and governance requirements
  • Experience of working in a listed company environment is desirable, but not essential as training will be provided
  • Have good written and verbal communication skills, attention to detail is essential
  • Be able to work cross-functionally and form strong working relationships internally with senior managers and Directors
  • Have good project management, planning and organisational skills; must be able to manage own time, prioritise and meet deadlines without compromising on quality
  • Be able to adapt well to change in a fast-changing retail environment
  • Have strong PC skills including Word, Excel, Outlook and Blueprint (or similar entity management system)
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